FAQs

Facility:
Gaylord Texan Resort & Convention Center
1501 Gaylord Trail
Grapevine, Texas 76051
Phone: 817.778.1000

Exhibit Area:
Longhorn D through F

Specifications:
Booth space is 10’ x 10’ furnished with back-drapes and side dividers, one six-foot draped table, two side chairs, one wastebasket, and an identification sign (exhibit hall is carpeted). Other optional furnishings and equipment will be available through the decorator.

Exhibit Firm:
Shepard Exposition Services
10001 Fannin Street
Houston, TX 77045
Phone: 832.799.5700
Fax: 832.415.0517
houston@shepardes.com 

Freight:
Complete shipping instructions are included in service kit, sent with written confirmation (do not send freight to the hotel as it may be returned).

Exhibit Hours:
Set-Up
Thursday, March 23, 2017, 10:00 a.m. – 4:00 p.m.

(All exhibits must be fully installed by 4:00 p.m.)

Show Hours (subject to change)

Thursday, March 23, 2017
Exhibit Hall is open during published hours only.

Welcome Reception 5:00 p.m. – 7:00 p.m.

Friday, March 24, 2017
Exhibit Hall is open 7:00 a.m. – 6:00 p.m.

Continental Breakfast 7:00 a.m. – 8:00 a.m.
Morning Refreshment Break 10:00 a.m. – 10:45 a.m.
Luncheon in the Exhibit Hall 12:15 p.m. – 2:00 p.m.
Afternoon Refreshment Break 3:15 p.m. – 3:45 p.m.
Happy Hour in the Exhibit Hall 5:00 p.m. – 6:00 p.m.

Saturday, March 25, 2017
Exhibit Hall is open 7:00a.m. – 11:00 a.m.

Networking Breakfast 7:00 a.m. – 8:00 a.m.
Morning Refreshment Break 10:30 a.m. – 11:00 a.m.

Tear-Down
Saturday, March 25, 2017, 11:00 a.m. – 5:00 p.m.

Booth Fees:
$4,480 if space is reserved before December 31, 2016, $4,715 after December 31, 2016-includes six company representatives in booth. Additional representatives may occupy the exhibit booth for a fee of $100 per representative. Gold and Silver Exhibitors and AMGA Corporate Partners receive booths at a discounted rate.

Booth Assignment:
Reservations and space location will be advised by written confirmation.

Lead Retrieval System:
Exhibitor lead retrieval systems will be available at no charge for organizations that wish to participate. Upgrades to the lead retrieval system will be at exhibitor’s expense.

Hotel Accommodations:
Hotel information will be forwarded with booth confirmation notification.  The contracted AMGA hotels will not honor reservations without your confirmation information.

Regulations:
AMGA reserves the right to deny space to any company whose exhibit is deemed inappropriate to the interests of its member groups or whose presentation is objectionable to the association. Any company breaking their booth down early will lose booth assignment points and maybe barred from participating at future AMGA events. Exhibitors wishing to leave early must contract with the show decorator to have their booth taken down for them at the conclusion of the show.

Conference Program (Print Program):
Inclusion deadline is January 2, 2017.

Payment:
Enclose payment by check with completed contract and mail to:
AMGA
One Prince Street
Alexandria, VA 22314-3318
Fax credit card payment with completed contract to 703.548.1890, or register online at www.amga.org.

For further information contact Fred Haag, 703.838.0033 ext. 329