Opportunities at AC19

AMGA invites you to participate as an exhibitor and contributor at the AMGA 2019 Annual Conference, March 28-30, 2019 at the Gaylord National Resort & Convention Center at National Harbor, Maryland. Choose from five participation levels:

Please review the many opportunities available and select the ones that meet your needs. If you choose the Platinum or Gold level, exhibit booth space (if desired) is guaranteed. Silver Exhibitors are offered first option to purchase exhibit space. We urge you to make your selections early for this important conference.

To ensure your place, select one or more of the following contribution categories and enter your choice(s) on the attached contributor registration form (or register online at amga.org/ac19). For more information, contact Fred Haag at 703.838.0033 ext. 329 or fhaag@amga.org.

Platinum Exhibitor  —  $50,000

  • Host of the AMGA Leadership Council Meetings on Wednesday, March 27, 2019
  • The opportunity for a focus group/panel with members of a Leadership Council or Councils*
  • Four complimentary registrations to attend the joint sessions of the Leadership Council Meetings (including all meals/receptions and joint sessions of the Councils. Each council will be meeting individually at certain times and
  • these meetings are for Council members only).
  • One Exhibit booth (if desired) and opportunity to purchase additional booths for $2,500 each (there is a limit of six booths for the Platinum Exhibitor)
  • Floor decal, with organization’s name and logo, in Convention Center
  • Your logo will appear on the large screens throughout the meeting prior to General Sessions and other events
  • Six complimentary full conference registrations
  • The opportunity to introduce speakers at Peer-to-Peer Breakout Sessions
  • Enhanced acknowledgement on AMGA 2019 Annual Conference website, with link to your website
  • Enhanced acknowledgement on the conference app (including company logo)
  • Acknowledgement in the Group Practice Journal
  • Pre- and post-conference registration list (mailing addresses only) in order to invite attendees to stop by your booth during the conference and to follow up with attendees (these lists are supplied by email for one-time usage)
  • Your logo on the conference tote bag (if desired)
  • Lead Retrieval System
  • Invitation for four representatives to attend the AMGA Leadership Council and Board of Directors Reception on Wednesday, March 27, 2019

*Focus Group/Panel
The Platinum Host Sponsorship includes the opportunity to hold a focus group/panel meeting with members of AMGA Leadership Councils for a confidential, 90-minute breakfast meeting. AMGA will reserve this timeslot in the agenda for this focus group; however, the marketing, agenda development, and activities included in the focus group/panel are the sole responsibility of the Platinum Host. Attendance at the panel will be strictly voluntary on the part of the Council members and AMGA cannot and does not guarantee a minimum number of participants.

Gold Exhibitor — $22,500 ($25,250 with one booth)

  • Exhibit booth (if desired) and opportunity to purchase additional booths for $2,750 (there is a limit of four booths for Gold Exhibitors; AMGA Corporate Partners receive an additional discount on booth space at the Gold and Silver level)
  • Floor decal, with organization’s name and logo, in Convention Center
  • Your logo will appear on the large screens throughout the meeting prior to General Sessions and other events
  • Four complimentary full conference registrations
  • The opportunity to introduce speakers at Peer-to-Peer Breakout Sessions
  • Enhanced acknowledgement on AMGA 2019 Annual Conference website, with link to your website
  • Enhanced acknowledgement on the conference app (including company logo)
  • Acknowledgement in the Group Practice Journal
  • Pre- and post-conference registration list (mailing addresses only) in order to invite attendees to stop by your booth during the conference and to follow up with attendees (these lists are supplied by email for one-time usage)
  • Your logo on the conference tote bag (if desired)
  • Lead Retrieval System
  • Invitation for four representatives to attend the AMGA Leadership Council and Board of Directors Reception on Wednesday, March 27, 2019

Silver Exhibitor — $7,500 ($10,500 with one booth)

  • First option to purchase exhibit space** for an additional $3,000, and the option to purchase an additional booth for $3,000 (there is a limit of two booths for Silver Exhibitor; AMGA Corporate Partners receive an additional discount on booth space at the Gold and Silver level)
  • Floor decal, with organization’s name, in Convention Center
  • Two complimentary full conference registrations
  • Acknowledgement on the AMGA 2019 Annual Conference website
  • Acknowledgement in the conference program and in the Group Practice Journal
  • Pre- and post-conference registration list (mailing addresses only) in order to invite attendees to stop by your booth during the conference and to follow up with attendees (these lists are supplied by email for one-time usage)
  • Lead Retrieval System

Exhibitor — $4,615 if space is reserved and paid for by December 31, 2018 $4,855 after December 31, 2018

  • Exhibit booth**
  • Signage, with organization name, in registration area
  • One complimentary conference registration ***
  • Option to purchase conference registration(s) at the member (if applicable) or contributor rate
  • Acknowledgement in the conference program and in the Group Practice Journal
  • Pre- and post-conference registration list (mailing addresses only) in order to invite attendees to stop by your booth during the conference and to follow up with attendees (these lists are supplied by email for one-time usage)
  • Lead Retrieval System
  • Listing on the AMGA 2019 Annual Conference website

** Exhibit space is limited and will be made available first to Gold Exhibitors (Platinum Exhibitor may purchase additional booths for $2,500 each; Gold Exhibitors may purchase additional booths for $2,750 each; AMGA Corporate Partners receive an additional discount off of booth space at the Gold and Silver level). Silver Exhibitors will have first option to purchase exhibit booth space for an additional cost of $3,000 (Silver Exhibitors may purchase an additional booth for $3,000). Anyone wishing to exhibit is encouraged to request space early due to the limited number of booths.

*** Exhibitors receive one complimentary full registration and five exhibit hall only registrations. Additional exhibitor staff have the option to purchase full conference registration(s) at the appropriate rate.

Additional Conference Support

The opportunities listed below give your organization additional visibility and recognition, including signage outside events and acknowledgement in the program. Please select the options that fit your organization’s requirements (AMGA welcomes additional grants of any amount in support of this program):

Product Theater – $25,000 per session

As an AMGA 2019 Annual Conference participant, you won’t want to miss this opportunity to demonstrate your products and services to an attentive audience of up to 50 attendees.

AMGA’s Product Theater provides you with up to 45 minutes of up-close-and-personal time. Your presentation is the star attraction.

Following is the product theater schedule for 2019:

Friday, March 29, 2019
Breakfast: 7:15 a.m. – 8:00 a.m.
Lunch: 12:15 p.m. – 1:00 p.m.

Saturday, March 30, 2019
Breakfast: 7:30 a.m. – 8:15 a.m.

AMGA will provide the following to each Product Theater host:

  • One set of mailing labels (mailing addresses only) of pre-registered attendees
  • Presentation signage (outside the Theater and the Exhibit Hall)
  • A listing of the presentation on the Annual Conference App and website
  • A presentation area located inside the Exhibit Hall
  • Seating for 50 attendees (school room style)
  • A low riser with a standing lectern
  • Sound system equipment

AMGA will reserve the timeslot in the agenda for the Product Theater; however, the marketing, agenda development, and activities included in the Product Theater session are the sole responsibility of the host.

Refreshment Host

Thursday, March 28, 2019

  • Welcome Reception and Strolling Dinner in Exhibit Hall Host (includes signage outside and inside Exhibit Hall, organization’s logo imprinted on napkins, signage at food/beverage stations, opportunity to place literature at tables and a temporary display space in the Exhibit Hall if desired if the sponsor is the exclusive host of the event)
    • $10,000 (Exclusive)
    • $5,000 (Non-exclusive)

Friday, March 29, 2019

  • Progressive Strolling Luncheon in Exhibit Hall Host (signage outside and inside Exhibit Hall, organization’s logo imprinted on napkins, signage at food/beverage stations, opportunity to place literature at tables and a temporary display space in the Exhibit Hall if desired if the sponsor is the exclusive host of the event)
    • $10,000 (Exclusive)
    • $5,000 (Non-exclusive)
  • Happy Hour in the Exhibit Hall Host (signage outside and inside Exhibit Hall, organization’s logo imprinted on napkins, signage at food/beverage stations, opportunity to place literature at tables and a temporary display space in the exhibit hall if desired if the sponsor is the exclusive host of the event)
    • $8,000 (Exclusive)
    • $4,000 (Non-exclusive)

Note: The availability of non-exclusive contributor status is dependent on whether an exclusive contributor expresses interest in a particular event. If an organization states an interest in becoming an exclusive contributor of an event, first rights-of-refusal will be given to non-exclusive contributors that have expressed an earlier interest.

Other Opportunities

  • Breakfast Host for the entire conference (signage outside and inside Exhibit Hall, organization’s logo imprinted on napkins) — $10,000
  • Refreshment Host for the entire conference (signage outside and inside Exhibit Hall, organization’s logo imprinted on napkins) — $10,000
  • Lanyard (your logo imprinted) — $20,000
  • Conference Pen (your logo imprinted) — $3,000
  • Company Literature in Conference Registration Bag — $1,500
  • AMGA Annual Conference App — $20,000
  • Hydration Stations Signage with company logo at water refill stations throughout meeting space — $12,000
  • Literature Distribution Table (magazines only, one title per publisher) — $500
  • Registration Bag Notepads (your logo appears on the notepad) — $10,000
  • Water Bottles (your logo appears on the bottles) — $7,500
  • Mints or Gum (your logo appears on the box) — $5,000
  • Specialty Drink Stations (two stations will be located in the Exhibit Hall, includes space for display at both stations) — $20,000
  • Phone Recharging Stations (located in the Exhibit Hall, includes a tabletop display space) — $5,000 per location
  • Massage Station (includes display space) — $20,000
  • Hotel Key Card Sponsorship (includes three-color logo on hotel keys of event guests) — $20,000
  • Meeting Space Wi-Fi Provider (your logo and/or ad will also appear on the Wi-Fi splash page viewed when attendees connect to the meeting space Wi-Fi) — $25,000
  • Audio Visual Sponsor (your company logo will be displayed on the screens in all educational session rooms while the attendees are waiting for the session to begin) — $100,000 exclusive/$25,000 for up to four nonexclusive
  • Mobile Messaging (Up to four push notifications just before exhibit breaks; limited to three sponsors) — $20,000
  • Spouse Program — $5,000
  • Registration Line Snack Cart — $5,000
  • Afternoon Break Ice Cream Cart — $1,500
  • Emerging Leaders Reception — $5,000
  • Onsite Banner Sponsorships
    • Column Wrap — $5,000
    • Speaker Ready Room — $5,000
    • Elevators — $1,000 per elevator
    • Mirror clings — $10 per cling in the sleeping rooms on peak night Potomac Lobby Banner (double sided) — $5,000
    • Exhibit Hall Sign Covers — $5,000
    • Digital Signage
      • 15-inch boards (in front of meeting rooms) — $250 a day per board
        (15-inch size – 1,024w x 768h)
      • 40-inch boards (in kiosks) — $500 a day per board
        (40-inch size – 1080w x 1920h)
      • 150-inch board (back of the front lobby) — $2,000 a day (150-inch size – 1920w x 1080h)
  • Welcome Amenity Gift Bag Logo on gift bag along with personal welcome note and amenities distributed to all attendees upon hotel check-in at Gaylord — $7,500 plus cost of items

For information on contributions to support specific General Session Keynote Speakers or Peer-to-Peer Breakout Sessions, please contact Andi Eberly at 703.838.0033 ext. 333 or aeberly@amga.org.

Contributors in all categories receive acknowledgement in the meeting program, signage, website, and badges designating contribution levels. Exhibitors are also encouraged to distribute promotional items from their booths to meeting attendees; however, AMGA must approve all items and distribution methods prior to the meeting. Please contact AMGA for further details.

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