FAQ

Facility

Gaylord National Resort & Convention Center
201 Waterfront Street
National Harbor, MD 20745
Phone: 301.965.4000
Website: nationalharbor.com/gaylord-national

Exhibit Area

The Exhibit Hall is located on Level one in Exhibition Hall D and E.

Specifications

Booth space is 10’ x 10’ furnished with back-drapes and side dividers, one six-foot draped table, two side chairs, one wastebasket, and an identification sign (exhibit hall aisles will be carpeted; booth space will not be carpeted). Other optional furnishings and equipment will be available through the decorator.

Exhibit Firm

Shepard Exposition Services
7079 Oakland Mills Road
Columbia, MD 21046
Phone: 410.737.9270
Fax: 410.737.9274
baltimore@shepardes.com

Freight

Complete shipping instructions are included in service kit, sent with written confirmation.

Exhibit Hours

Set-Up
Thursday, March 28, 2019, 8:00 a.m. – 4:00 p.m.
(All exhibits must be fully installed by 4:00 p.m.)

Show Hours (subject to change)

Thursday, March 28, 2019
Exhibit Hall is open during published hours only.

  • Welcome Reception 5:00 p.m. – 7:00 p.m.

Friday, March 29, 2019
Exhibit Hall is open 7:00 a.m. – 6:00 p.m.

  • Continental Breakfast 7:00 a.m. – 8:00 a.m.
  • Morning Refreshment Break 10:00 a.m. – 10:45 a.m.
  • Luncheon in the Exhibit Hall 12:15 p.m. – 2:00 p.m.
  • Afternoon Refreshment Break 3:15 p.m. – 3:45 p.m.
  • Happy Hour in the Exhibit Hall 5:00 p.m. – 6:00 p.m.

Saturday, March 30, 2019
Exhibit Hall is open 7:30 a.m. – 11:00 a.m.

  • Networking Breakfast 7:30 a.m. – 8:30 a.m.
  • Morning Refreshment Break 10:30 a.m. – 11:00 a.m.

Tear-Down
Saturday, March 30, 2019, 11:00 a.m. until 5:00 p.m.

Booth Fees

$4,615 if space is reserved and paid for by December 31, 2018; $4,855 after December 31, 2018, includes six company representatives in booth (one full and five Exhibit Hall only). Additional representatives may occupy the exhibit booth for a fee of $100 per representative. Gold and Silver Exhibitors and AMGA Corporate Partners receive booths at a discounted rate.

Booth Assignment

Reservations and space location will be advised by written confirmation.

Lead Retrieval System

Exhibitor lead retrieval systems will be available at no charge for organizations that wish to participate. Upgrades to the lead retrieval system will be at exhibitor’s expense.

Hotel Accommodations

Hotel information will be forwarded with booth confirmation notification. The contracted AMGA hotels will not honor reservations without your confirmation information.

Regulations

AMGA reserves the right to deny space to any company whose exhibit is deemed inappropriate or whose presentation is objectionable as determined in AMGA’s discretion. Any company breaking their booth down early will lose booth assignment points and maybe barred from participating at future AMGA events. Exhibitors wishing to leave early must contract with the show decorator to have their booth taken down for them at the conclusion of the show.

Payment

Enclose payment by check with completed contract and mail to:
AMGA
One Prince Street Alexandria, VA 22314-3318
Fax credit card payment with completed contract to 703.548.1890, or register online.

For further information, contact Fred Haag at 703.838.0033 ext. 329 or fhaag@amga.org.

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